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This process will show how to send IDs in Filemaker
Go to Letter Text layout
• Click Find Current/All button
• Scroll through letter until you find Activate SJSUOne
• Verify Terms - Ok to remove or add terms. Usually, keep 3 terms activated
• Click Print Letters
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The term field determines which admit terms to send SJSU ID’s. Must update every application cycle when we start to accept applications for a new term. |
2. Verify search criteria
• EMPLID: <800000000
• Creation date is greater than or equal to 4 days prior to today’s date
• Admit terms are the 3 terms you specified in #1
• Prog Reason: Omits CRMT
•
and ESP
Acad Career: Omit EXED
Click Continue button
2. Verify numbers
• Total number should match the number of applicants found
• Click Send button
3. You will receive an email from nextsteps@sjsu.edu titled: Activate
Your MySJSU AccountSJSUOne
Open email
Download and open Communication Roster.fmpsl file
Add today’s date to file name
Save file in ETIC$ shared folder in the SJSUOne Message file
Click Save button
• This file will open up to a new window in FileMaker
File will upload in FileMaker on the Applicant Communication layout
Verify number found matches the number found in step 3
Download IDs
Click Download IDs button
Click Export button
You will get a list of all IDs
Click Export again
This time your list will just be of Graduate IDs
Go to PeopleSoft and send messages
• All IDs- Welcome to MySJSU! message
• Graduate IDs - Resources for Grad Applicants message