Versions Compared

Old Version 12

changes.mady.by.user Ralph Elias

Saved on

compared with

New Version 13

changes.mady.by.user Ralph Elias

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
Comment: Updated security question and activate for suspended accounts

(question) What is OKTA Admin?

OKTA Admin is generally used for looking up a customer’s account logs, unlocking their account, or issuing a temporary password.

Related links

On this page:

Table of Contents
minLevel1
maxLevel6
outlinefalse
typelist
printablefalse
Panel
panelIconIdatlassian-info
panelIcon:info:
bgColor#F4F5F7

Tutorial: Look up an account

  1. Sign in to sjsu.okta.com.

  2. Click “Admin”.

3. The OKTA Admin page looks like this. Use the search bar to look up the customer by SJSU ID, name, or SJSU email.

4. Click on the account you are looking for.

Panel
panelIconIdatlassian-info
panelIcon:info:
bgColor#F4F5F7

How to use OKTA Admin

View Logs

This shows their account login history. Below are the various states user are commonly found in:

Expand
titleView

  • Invalid credentials: The user is entering either an incorrect SJSU ID or password.

  • Lockout: Occurs after five incorrect login attempts.

  • Suspended: The user tries to unlock their account but unsuccessfully answers the security question consecutively.

Unlock Account

*Unlock Account button only appears when user is locked out

When a user is in Locked Out status, the Unlock Account button appears on their account.

You can either Unlock Account for them or advise the customer to wait 21 mins and the account will unlock automatically.

Reset Password → Temporary Password

Only issue a temporary password when a user is unable to use the SJSUOne Password Reset site.

Copy the temporary password and send it to the customer’s SJSU and personal email through iSupport correspondence.

Activate

Expand
titleView Steps

  1. You will need to check the user’s logs to check if the account is suspended due to being flagged or a different reason.

  2. The logs will show the incorrect security question attempt and then will have the customer’s account in a suspended status.

  1. If this is the case, press the activate button and inform the customer why they were suspended.

  1. You will have to unlock the account after activating it.

  1. You most likely will need to reset the customer’s password do so after activating and unlocking the account by clicking Reset Password.

  1. A popup will appear giving you two options. The quickest option is to Send a reset password email which will send to both the user’s personal email and SJSU email (if they have one). If this method does not work or they cannot access use the Create temporary password option.

    image-20240531-184756.png

  2. When the customer is able to log in, offer to assist in walking them through how to reset their Security Question.

Reset security question

Expand
titleView Steps

  1. Login to sjsu.okta.com and click on your name in the top right corner and select “Settings” .

Image Removedimage-20240531-194129.pngImage Added

  1. On the settings page under “Security Methods” select the “Remove” button to delete the current security question.

Image Removed

image-20240531-194002.pngImage Added

  1. A pop-up will appear. Select “Yes” to confirm the removal of the security question.

Image Removedimage-20240531-194249.pngImage Added

  1. Enter your SJSUOne password to verify and authenticate with DUO.

Image RemovedOn the settings page, it will ask you

image-20240531-195041.pngImage Added

  1. You will have to set up a new security question. Click Set up“Set up”.

Image Removedimage-20240531-194639.pngImage Added

  1. Enter your SJSUOne password to verify and authenticate with DUO again.

Image Removedimage-20240531-195047.pngImage Added

  1. Select the “Set up” button to begin.

Image Removedimage-20240531-194948.pngImage Added

  1. Users are either able to select a premade security question or create their own (if the user has autofill on it will auto-fill with their credentials, make sure it is removed from the text entry box before proceeding to select a security question).

Image RemovedImage Removedimage-20240531-195238.pngImage Added

  1. The Once the security question has been set when there is reset successfully you should see a message at the bottom right saying “You have successfully enrolled Security Question”.

Image Removed

Account Status

Expand
titleView

Active: The user account is in good standing, and the user can log in and access their authorized resources.

Deactivated: The user account has been deactivated, and the user cannot log in or access any resources until it is reactivated.