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This process will show how to send IDs in Filemaker

  1. Go to Letter Text layout
    • Click Find Current/All button
    • Scroll through letter until you find Activate SJSUOne
    • Verify Terms - Ok to remove or add terms. Usually, keep 3 terms activated
    • Click Print Letters

The term field determines which admit terms to send SJSU ID’s. Must update every application cycle when we start to accept applications for a new term.

  1. Verify search criteria
    • EMPLID: <800000000
    • Creation date is greater than or equal to 4 days prior to today’s date
    • Admit terms are the 3 terms you specified in #1
    • Prog Reason: Omits CRMT
    • Click Continue button

  2. Verify numbers
    • Total number should match number of applicants found
    • Click Send button

  3. You will receive an email titled: Activate Your MySJSU Account

    • Open email

    • Download Communication Roster.fmpsl file

    • Add today’s date to file name

    • Save file in ETIC$ shared folder in the SJSUOne Message file

    • Click Save button

  4. Open up new file – bottom left of your computer
    • This file will open up to a new window in FileMaker

  5. Verify number found matches the number found in step 3

  6. Download IDs

    • Click Download IDs button

    • Click Export button

    • You will get a list of all IDs

    • Click Export again

    • This time your list will just be of Graduate IDs

  7. Go to PeopleSoft and send messages
    • All IDs- Welcome to MySJSU! message
    • Graduate IDs - Resources for Grad Applicants message

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