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How how to send IDs in Filemaker
Find message
Navigate to the letter Text layout
Click Find Current/All button
Scroll through letter until you find Activate SJSUOne
Verify Terms - Ok to remove or add terms. Usually, keep 3 terms activated
Click Print Letters
The term field determines which admit terms to send SJSU ID’s. Must update every application cycle when we start to accept applications for a new term.
Verify search criteria
EMPLID: <800000000
Creation date is greater than or equal to 4 days prior to today’s date
Admit terms are the 3 terms you specified above
Prog Reason: Omits CRMT and ESP
Acad Career: Omit EXED
Click Continue button
Verify numbers
Total number should match the number of applicants found
Click Send button
Number of emails to send at once
This is important when there are hundres and thousands of emails to send. Doing this will help avoid the email going to the spam box.
For a large group, determine how many emails to send at once. Max 300
Determine how many second to wait in between the next group
You will receive an email from nextsteps@sjsu.edu titled: Activate SJSUOne
Open email
Download and open Communication Roster.fmpsl file
Upload file
Click the CommuicationRoster.fmpsl file to open
File will upload in FileMaker on the Applicant Communication layout
Verify number found matches the number found number above
Download IDs
Click IDs button
Click Export button
You will get a list of all IDs
Click Export again
This time your list will just be of GRAD IDs
The list of ID are automatically added to the EMTIC “S” drive in the SJSUOne Message file
Send MySJSU Message
Go to PeopleSoft and send messages
• All IDs- Welcome to MySJSU! message
• GRAD IDs - Resources for Grad Applicants message