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How how to send IDs in Filemaker

Letter Text layout


• Click Find Current/All button
• Scroll through letter until you find Activate SJSUOne
Verify Terms - Ok to remove or add terms. Usually, keep 3 terms activated
• Click Print Letters

The term field determines which admit terms to send SJSU ID’s. Must update every application cycle when we start to accept applications for a new term.

Verify search criteria

  • EMPLID: <800000000

  • Creation date is greater than or equal to 4 days prior to today’s date

  • Admit terms are the 3 terms you specified above

  • Prog Reason: Omits CRMT and ESP

  • Acad Career: Omit EXED

  • Click Continue button

Verify numbers

  • Total number should match the number of applicants found

  • Click Send button

Determine the amount of email to send at once

  • For a large group, determine how many emails to send at once. Mxx 300

  • Determine how many second to wait in between next group

Email

You will receive an email from nextsteps@sjsu.edu titled: Activate SJSUOne

  • Open email

  • Download and open Communication Roster.fmpsl file

Upload file

  • File will upload in FileMaker on the Applicant Communication layout

  • Verify number found matches the number found in step 3

Download IDs

  • Click Download IDs button

    • Click Export button

    • You will get a list of all IDs

    • Click Export again

    • This time your list will just be of Graduate IDs

  • Go to PeopleSoft and send messages
    • All IDs- Welcome to MySJSU! message
    • Graduate IDs - Resources for Grad Applicants message

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