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Multi-Factor Admission ScoreEvaluation Process

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Last Revised: 11/20/20

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Table of ContentsPage

Related Documentation

Definitions

Process Prerequisites/Assumptions

Business Process Workflow Diagram

1.

2.

2.1.

Field Information

Additional Information

2.2.

Application Fee Waiver

A-G Extra Semester Coursework

Dependent Income

Extracurricular Activities

Grade Point Average

Independent Income

Local Area

Extracurricular Activities - Leadership

Free and Reduced Lunch

Work Related to Major

Math and STEM Coursework

Military Status

First Generation – Parent/Guardian

Education Program Participation

Work Information

Youth Services

2.3.

Field Information

2.4.

2.4.1.

2.4.2.

2.4.3.

2.4.4.

2.4.5.

3.

3.1.

3.2.

4.

4.1.

4.1.1.

4.1.2.

4.1.3.

4.2.

4.2.1.

4.2.2.

4.2.3.

5.

6.

7.

Introduction

With the closure of K-12 schools across the country, cancellation of ACT and SAT standardized testing, and disruption of the current academic year due to the COVID-19 pandemic, the California State University (CSU) is temporarily suspending the use of ACT/SAT test scores in determining admission eligibility for the fall 2021 first-time freshmen (FTF) cohort. As a result, a temporary change to CSU admission eligibility criteria for first-time, first-year applicants is necessary.   

The temporary change to exclude ACT/SAT scores eliminates the ability to calculate an eligibility index, the CSU’s traditional means for admissions review. Thus, during this temporary moratorium, the CSU would rely on the “a-g” GPA and meeting the subject area requirements to determine CSU minimum eligibility.  

Applicants who are graduates of a California high school or residents of California and: 

Have an “a-g” GPA of 2.5 or above and have met the minimum “a-g” coursework requirements will be CSU Eligible for admissions  

Have an “a-g” GPA of 2.0 to 2.499 and have met the minimum “a-g” coursework requirements will require further evaluation to determine admission 

Applicants to campuses that are impacted for first-time, first-year students will require further evaluation to determine admission – reliance on the “a-g” GPA and subject area requirements will not suffice 

Applicants to academic programs that are impacted will require further evaluation to determine admission - reliance on the “a-g” GPA and subject area requirements will not suffice 

Applicants who are not graduates of a California high school or are not residents of California and, 

Have a 3.0 or above and have met the minimum “a-g” coursework requirements have will be CSU Eligible for admissions

In addition to this business process guide, users can review the following documents related to this process:

Campus Multi-Factor Admissions Score Plan that was submitted to the California State University, Office of the Chancellor.

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With the temporary change in admissions criteria, the Multi-Factor Admissions Score (MFAS) evaluation processes have been developed to evaluate any first-time freshman applicant against CSU minimum requirements and additional requirements, as configured by the campuses. Below are the steps for the interaction between the campus and the MFAS evaluation processes: 

Campus determines the FTF population to evaluate.

Campus defines the additional requirements and criteria needed for those in the population who require further evaluation beyond the CSU minimum admissions requirements. This step requires the campus to have thought about what that additional criteria should be, how the additional criteria should be weighted, and what points to equate to the additional criteria.

The MFAS evaluation processes will look at the student data related to the additional criteria and assign the points, defined by the campus, to the student’s data.  

On an output page, the results of the MFAS evaluation processes, including the criteria used by the campus, the points assigned to the student data, and calculate points, will be displayed.

Campuses can then review the data for admission decisions.

Overview

The Multi-Factor Admissions Score (MFAS) evaluation processes will weight and add point scoring based on configuration of admission categories and associated criteria. Enrollment Management leaders will need to determine the weighting and scoring appropriate for their campus. It is assumed relevant offices on campuses (e.g. Enrollment Management, Institutional Research) will work together to make weighting and point scoring decisions.

Configuring Multi-Factor Admissions Score

Multi-Factor Admissions Score Standard Requirements

Configuring the Multi-Factor Admissions Score (MFAS) Standard Requirements is required to evaluate applicants against CSU minimum admissibility requirements.

Navigation: CSU SA Baseline > CSU Admissions > Evaluations – Multi-Factor > Setup > MFAS Standard Requirements

A-G Subject Area Requirement

A-G Subject Area Requirement – Maximum Units (Optional)

Residency – International

A-G GPA Requirements – California Residents

A-G GPA Requirements – Non-Resident Residents

A-G GPA Requirements – International

The  Multi-Factor Admissions Score - CSU Minimum Requirements Evaluation (CSU_MFAS1) process uses the requirements/criteria above to evaluate applicants to determine if CSU minimum admissions requirements are met. 

Important: MFAS Residency is determined off the Admissions field on the Residency page.

Applicants with a CA HS Graduated ED Code 68130.5 (D) value in the Admission Residency Exception and/or Tuition Residency Exception fields will automatically be evaluated as a California resident.

The Residency and Visa/Permit Type setup fields work in tandem to determine an international applicant.

Campuses must include all the residency and visa/permit value combinations your campus considers an international applicant. For example:

Applicant with a residency = F with a Visa of F1 is evaluated as an international applicant.

Applicant with a residency = F with a Visa of J1 is evaluated as an international applicant.

Applicant with a residency = F with no Visa will not be evaluated.

Multi-Factor Admissions Score Admissions Category Setup

Configuring the Multi-Factor Admissions Score (MFAS) Admissions Category Setup is required for the further evaluation of an applicant group after the group is initially evaluated against CSU minimum admissibility requirements. The MFAS Admissions Category setup establishes the multi-factor categories to which additional admissions points will be applied.

Campuses need to determine which categories will comprise the additional evaluation of applicants, in order to create the applicant class appropriate for their institution. Campuses need to consider which of those categories carries the most/least weight. CMS Baseline will deliver a standard set of categories, based on the data collected from the Cal State Apply application. The CMS-delivered categories that will be included in the MFAS Review process are listed below.

Navigation: CSU SA Baseline > CSU Admissions > Evaluations – Multi-Factor > Setup > MFAS Admissions Category Setup

Additional Information

PeopleSoft field location: Cal State Apply Inquire page Multi-Factor Admissions tab.

Additional Information

PeopleSoft field location: Maintain Applications page CSU ERS Field tab (ERS Subpage).

Additional Information

PeopleSoft field location: Maintain Applications page CSU ERS Field tab (ERS Subpage).

Additional Information

PeopleSoft field location: Cal State Apply Inquire page Multi-Factor Admissions tab.

Additional Information

AGGPA: PeopleSoft field location: Education page External Education tab. The A-G GPA Summary Type and GPA Type are determined from the setup on the Cal State Apply Posting Defaults page Education tab High School section.

MAGPA: PeopleSoft field location: Maintain Applications page CSU ERS Field tab (ERS Subpage). HS Math GPA field is populated by the Remediation REM01 process.

Additional Information

PeopleSoft field location: Maintain Applications page CSU ERS Field tab (ERS Subpage).

Additional Information

PeopleSoft field location: Education page External Education tab with Org ID setup on Organization Affiliation page with a Group Type of Feeder School and Group Code of Local Area School.

Additional Information

PeopleSoft field location: Cal State Apply Inquire page Multi-Factor Admissions tab.

Additional Information

PeopleSoft field location: Education page External Education tab with Org ID on CAP High School setup (California Promise).

Additional Information

PeopleSoft field location: Cal State Apply Inquire page Multi-Factor Admissions tab.

Additional Information

PeopleSoft field location: Maintain Applications page CSU ERS Field tab (ERS Subpage) Note: HS Math/QR Terms field is populated by the Remediation REM01 process.

Additional Information

PeopleSoft field location: Maintain Applications page CSU ERS Field tab (ERS Subpage).

Additional Information

PeopleSoft field location: Maintain Applications page CSU ERS Field tab (ERS Subpage).

Additional Information

Select the ‘Assign points at the Category Level’ checkbox to allow points to be assigned to all applicants that meet educational program participation criteria determined by the campus. (This configuration is optional.)

PeopleSoft field location: Cal State Apply Inquire page Multi-Factor Admissions tab.

Additional Information

PeopleSoft field location: Cal State Apply Inquire page Multi-Factor Admissions tab.

Additional Information

Select the ‘Assign points at the Category Level’ checkbox to allow points to be assigned to all applicants that receive youth services. (This configuration is optional.)

PeopleSoft field location: Cal State Apply Inquire page Foster Youth Inquiry tab.

Multi-Factor Admissions Score Campus Category Setup (Optional)

The Multi-Factor Admissions Score (MFAS) Campus Category Setup is available for campuses to configure campus-specific criteria not delivered by CMS Baseline in the MFAS Admissions Category Setup. (See Section 2 for the complete list of CMS-delivered categories.)

Note: Adding values to MFAS Campus Category Setup is optional.

Navigation: CSU SA Baseline > CSU Admissions > Evaluations – Multi-Factor > Setup > MFAS Campus Category Setup

Multi-Factor Admissions Score Group Setup

The Multi-Factor Admissions Score (MFAS) Group Setup is to be used to define applicant groups that will be evaluated by the MFAS process. Some examples of possible applicant groups are:

All First-time Freshmen, CA Resident/CA High School Graduate

First-time Freshmen, CA Resident/CA High School Graduate – Non-Impacted Majors

First-time Freshmen, Non-CA Resident/Non-CA High School Graduate

First-time Freshmen, International

Note: The MFAS process is comprised of a two-step evaluation process. The first step of the evaluation process evaluates applicants in a group against CSU minimum requirements. The second step of the evaluation process evaluates applicants in a group against additional admissibility requirements. Campuses can configure MFAS Group Setup to determine admissions outcomes after each step of the process for the applicant group.

Navigation: CSU SA Baseline > CSU Admissions > Evaluations – Multi-Factor > Setup > MFAS Group Setup

Tab 1: CSU Minimum Requirements

The CSU Minimum Requirements tab must be configured for the first step of the MFAS evaluation process to evaluate applicants in the group against CSU minimum admissions requirements.

Additional Information

Note: If the Reason field lookup returns no results, check the SetID field on the User Defaults page User Defaults 2 tab. The SetID should be populated with your campus’ SetID.

Navigation: Set Up SACR > User Defaults

Tab 2: Full Evaluation Criteria

The Full Evaluation Criteria tab must be configured for the second step of the MFAS evaluation process to evaluate applicants in the group against campus admissions requirements

Tab 3: Admission Category

The Admission Category tab must be configured so the proper points/factors are added to each applicant in the group during each step of the MFAS evaluation process. Each category selected on the Admission Category page is delivered by CMS baseline.

Tab 4: Campus Category

The Campus Category tab must be configured so the proper points/factors are added to each applicant in the group during each step of the MFAS evaluation process. Each category selected on the Campus Category page is campus-created.

Tab 5 – Bypass Program Action/Action Reason (Optional)

The Bypass Program Action/Action Reason can be configured to bypass processing applicants who have been assigned specific Program Actions/Action Reasons.

Running Multi-Factor Admissions Score

Multi-Factor Admissions Score – CSU Minimum Requirements Evaluation

The Multi-Factor Admissions Score – CSU Minimum Requirements Evaluation process should be run to evaluate applicants in a group against CSU minimum admissions requirements. This process will place applicants in one of the three Evaluation Outcomes on the CSU Minimum Reqs tab of the Multi-Factor Admissions Score Group Setup page.

Navigation: CSU SA Baseline > CSU Admissions > Evaluations – Multi-Factor > Process > MFAS CSU Minimum Reqs Eval

Additional Information

This process picks up applications with a Program Action of APPL and Action Reason setup on the Cal State Apply Posting Defaults page General tab Application Program Data section Default Action Reason setup field.

Once a group has been assigned, this process will not reevaluate the CSU minimum admissions requirements. To reevaluate the CSU minimum admissions requirements, the Multi-Factor Admissions Score – Campus Evaluation process will need to be run.

This process can assign multiple groups to an applicant. For example, an applicant’s application is posted with an initial residency of non-resident and was assigned a non-residency MFAS Group. Later it was determined that this applicant was a resident. This process can put them in a residency MFAS Group.

Multi-Factor Admissions Score – Campus Evaluation

The Multi-Factor Admissions Score – Campus Evaluation process should be run after the Multi-Factor CSU Minimum Requirements process to assign weighted/points criteria for further evaluation. This process will place applicants in one of the three statuses configured on the second tab of the Multi-Factor Admissions Score Group Setup page.

Navigation: CSU SA Baseline > CSU Admissions > Evaluations – Multi-Factor > Process > MFAS Campus Evaluation

Reviewing Multi-Factor Admissions Score Results

Multi-Factor Admissions Score – CSU Minimum Requirements Evaluation Results

Navigating to the Multi-Factor Admissions Score – Applicant Evaluation page after the CSU Minimum Requirements Evaluation process is run will allow users to view the results of the MFAS – CSU Minimum Requirements Evaluation process.

Note: The resulting MFAS Program Action/Action Reason will not appear in the Program Action/Action Reason fields on the Application Maintenance record. The MFAS Program Action/Action Reason results for each applicant can be added to the Application Maintenance page in a separate process, such as Pop Update using the PeopleSoft delivered Update Program Action/Reason process, as determined by the campus.

Navigation: CSU SA Baseline > CSU Admissions > Evaluations – Multi-Factor > Use > MFAS Applicant Evaluation

Example Result of MFAS CSU Minimum Requirements Process - Admit

Applicant meets CSU minimum admissions requirements; the MFAS Program Action is Admit, with an accompanying Program Action Reason.

Example Result of MFAS CSU Minimum Requirements Process – Additional Evaluation

Applicant requires further evaluation and will be included in the Multi-Factor Admissions Score – Campus Evaluation process; applicant GPA falls between 2.0-2.49, which requires additional evaluation. MFAS Program Action is Applicant, with an accompanying Program Action Reason.

Example Results of MFAS CSU Minimum Requirements Process – Deny

Applicant meet does meet CSU minimum admissions requirements; applicant is deficient in A-G Semester units. The MFAS Program Action is Deny, with an accompanying Program Action Reason.

Multi-Factor Admissions Score – Campus Evaluation Results

Navigating to the Multi-Factor Admissions Score – Applicant Evaluation page after the MFAS Campus Evaluation process is run will allow users to view the results of the MFAS Campus Evaluation process, which evaluates weighted/points criteria.

Note: The resulting MFAS Program Action/Action Reason will not appear in the Program Action/Action Reason fields on the Application Maintenance record. The MFAS Program Action/Action Reason results for each applicant can be added to the Application Maintenance page in a separate process, such as Pop Update using the PeopleSoft delivered Update Program Action/Reason process, as determined by the campus.

Navigation: CSU SA Baseline > CSU Admissions > Evaluations – Multi-Factor > Use > MFAS Applicant Evaluation

Example Result of MFAS Campus Evaluation Process - Admit

Applicant meets additional campus admissions requirements as a result of weighted/points criteria; the MFAS Program Action is Admit, with an accompanying Program Action Reason.

Example Result of MFAS Campus Evaluation Process - Additional Evaluation (Optional)

Applicant does not meet additional campus admissions requirements as a result of weighted/points criteria; however, the campus may determine that applicants within the range of points defined on the second tab of the MFAS Group Setup page may need additional manual review. The MFAS Program Action is Application, with an accompanying Program Action Reason.

Example Result of MFAS Campus Evaluation Process – Deny

Applicant does not meet additional campus admissions requirements after weighted/points criteria is evaluated; the MFAS Program Action is Deny, with an accompanying Program Action Reason.

Recalculating a Multi-Factor Admissions Score – Applicant Evaluation Manually

The Multi-Factor Admissions Score – Applicant Evaluation Recalculate button allows campuses to re-process an individual applicant who does not have a MFAS Program Action of Admit. The following should be taken into consideration when electing to recalculate an applicant:

The Recalculate process can be run after the MFAS CSU Minimum Requirements Evaluation and/or MFAS Campus Evaluation processes.

The Recalculate process will evaluate weighted/points criteria again, whether existing or new.

The Recalculate process will place applicants in one of the three statuses configured on the second tab of the Multi-Factor Admissions Score Group Setup page.

The results of the recalculation process will appear on the screen and the page audit information (MFAS Status, Last Updated, By) will be updated.

Navigation: CSU SA Baseline > CSU Admissions > Evaluations – Multi-Factor > Use > MFAS Applicant Evaluation

Admitting an Eligible Applicant in PeopleSoft

The Multi-Factor Admissions Score processes will not admit an eligible applicant in PeopleSoft. The program action and action reason results created by the MFAS processes remain only on the MFAS Application Evaluation page. If campuses want to admit eligible applicants in PeopleSoft, campuses can use the PeopleSoft delivered Update Program Action/Reason (SAD_APL_PRG) process.

Navigation: Student Admissions > Processing Applications > Update Applications > Update Program Action/Reason

See PeopleBooks Updating Program Actions and Action Reasons Using Population Selection for details on how to run this process. Users should also review your campus’ established business practice for running the Update Program Action/Reason (SAD_APL_PRG) process.

Processing Steps

Navigate to the Update Program Action/Reason run control page.

Select an existing Run Control ID or create a new Run Control ID.

Select PS Query in the Selection Tool field.

Select the query your campus has created in Query Manage for MFAS in the Query Name field.

Note: The Bind Record for this process is SAD_APL_PRG_BND (Pop Select Program Update).

Select your institution in the Institution field.

Select a program action in the Program Action field.

Select an action reason in the Action Reason field.

MFAS Application Evaluation Tables and View

The following are tables and view for the MFAS Application Evaluation page.