Student Lists
- Spartan Connect
Last Modified: Oct 8, 2024
Overview
Student lists provide staff with a way to use a custom list of students in advanced searches and reporting. Student lists can be used like a standard search filter, restricting results to only students added to the list.
Student lists are not visible in searches and reports to other users. Other users will not be able to use your lists as a search criterion.
Creating a New List
Create by Uploading a File
Files must be in the CSV format or be a file containing a single column of ID numbers
ID numbers MUST include the leading zero (full nine digits).
With your file prepared, you can upload it as either a brand new list or add to an existing list.
Choose the Lists & Saved Items icon from the left sidebar.
At the top of the page, there’s a section for Student Lists. Your existing student lists, if any, are displayed in the table.
To add a new list by file, select the Actions menu:
Choose the Upload Student List option:
A wizard will open to guide you through creating the student list.
Select either an existing student lists (to add new students to the list) or select New Student List to enter the name of a new list.
Type the name of the new list and click Confirm.
Be as descriptive as possible, however the name may be up to 32 characters.
Next, choose your CSV file and upload it:
Next, specify the column that represents the SJSU ID number for the students. Always specify the ID type of Student ID, if prompted. Save your selection to continue.
The list is now created and you can access it from that same Lists & Saved Items page.
Create by Searching
Student Lists can be created by searching for students first, within the platform’s Advanced Search or Reports, and adding them to an existing or new list.
This example uses Advanced Search though the process is similar when using Reports.
Begin by completing your search, using any applicable criteria and filters.
From the search results, use the checkboxes on each row to select all applicable students. The top checkbox in the header allows you to select all students on the page.
Next, from the Actionsmenu, choose Add to Student List:
The popup box displays existing student lists and the option to create a new list:
Choosing to create a new lists allows you to define the list name and save the students into the newly created list.
Once saved, the system displays a message at the bottom right of the window indicating the list was created or updated.